Town of Lake Providence

201 Sparrow Street

Lake Providence LA  71254

 

December 20, 2018

5:30  P.M.

Public Hearing and Regular Council Meeting Minutes

 

The Mayor and Board of Aldermen met in regular session Wednesday, December 20, 2018, at 5:30 P.M.  Prayer was offered by Alderman Meadows.   Pledge of Allegiance was led by Mayor Amacker.

 

Roll call was as follows:

 

Present:  Alderman Meadows, Alderman Madere, Alderman Magee, Alderwoman McDaniel

Absent:   Alderman Condrey

 

Town Attorney Brister was absent.

 

Motion by Alderman Madere, seconded by Alderman Magee to add the following items to the agenda:  Police Department and Mayor Amacker’s final remarks.

 

Yeas:  Alderman Meadows, Madere, Magee, McDaniel

Nays:  None

Absent:  Alderman Condrey

 

Motion carried.

 

Motion by Alderman Meadows, seconded by Alderman Madere to approve November 15, 2018, Regular Council Meeting Minutes.

 

Yeas:  Alderman Meadows, Madere, Magee, McDaniel

Nays:  None

Absent:  Alderman Condrey

 

Motion carried.

 

Alderman Meadows read the following finance committee report:  The Town of Lake Providence Finance Committee met December 12, 2018 to approve financial reports and bills for the month ending November, 2018.  Members present were Mayor Robert N. Amacker, Jr., Alderman Donald Meadows, Alderwoman McDaniel and Town Clerk Lee Ann W. Clement.  The following recommendations were made by the finance committee for the Board of Alderman’s approval:  Review revenue and expenses.

 

Motion by Alderman Madere, seconded by Alderman Magee to approval finance committee report for the month ending November, 2018.

 

Yeas:  Alderman Meadows, Madere, Magee, McDaniel

Nays:  None

Absent:  Alderman Condrey

 

Motion carried.

 

At this time Mayor Amacker discussed audit report preliminary findings for fiscal year ending June 30, 2018.

He stated that there are a total of four findings as follows:

 

 

 

2018-001 -Police Department Evidence Room – Significant Deficiency

2018-002 – Doubt about Going Concern – Concerns about the practice of using Utility Fund transfers to supplement the General Fund in lieu of raising revenues or reducing expenditures.

2018-003 – Possible Theft of Traffic Ticket Receipts – The Town may have lost revenue or officers could  have collected unlawfully from citizens.

2018-004 – Errors in Accounting Software Leave Records – Vacation leave and sick leave records are maintained within the Town’s accounting software. However, because the software does not properly report sick leave balances, the Mayor has maintained a spreadsheet to record sick leave accrued and used by employees.

No action was taken.

Motion by Alderman Madere, seconded by Alderman Magee to approve Resolution # 16-2018 – A resolution approving time of regular council meetings for 2019 and designating Providence Journal as the newspaper designated as the paper to which all notices and publications of minutes are to be sent.

Yeas:  Alderman Meadows, Madere, Magee, McDaniel

Nays:  None

Absent:  Alderman Condrey

 

Motion carried.

 

At approximately 5:45 P.M. Mayor Amacker closed Regular Session and opened a Public Hearing to hear public comments for consideration of “An Ordinance to lease town owned property located at 113 Scarborough Street.  No Comments were received.

At approximately 5:46 P.M. Mayor Amacker closed the Public Hearing and entered back into Regular Session.

Motion by Alderman Meadows, seconded by Alderman Magee to adopt “An Ordinance to lease town owned property located at 113 Scarborough Street”.

Yeas:  Alderman Meadows, Madere, Magee, McDaniel

Nays:  None

Absent:  Alderman Condrey

 

Motion carried.

 

Motion by Alderman Meadows, seconded by Alderman Madere to approve alcohol beverage renewal permits for the following:

 

Mr. Leland Jong d/b/a Jongs SuperValue

Mr. Darrell Baker d/b/a Uncle Darrell’s Mini Market

Mr. Darrell Baker d/b/a Blackberry’s Bar & Billiards

Mr. Darrell Baker d/b/a The Grab Bag

Mr. Darrell Baker d/b/a Pat & Jerry’s, Inc.

 

Yeas:  Alderman Meadows, Madere, Magee, McDaniel

Nays:  None

Absent:  Alderman Condrey

 

Motion carried.

 

 

 

 

Fuel Bid Opening and Award – The Town receive only one sealed bid for fuel purchases for 2019 as follows:

 

Carroll Oil, Inc. – Approximately 22,000 gallons gasoline with octane rating of 87 – $.4910 above rack price on day of delivery, Approximately 4,000 gallons off road (dyed) diesel – $.350 above rack price on day of delivery. Approximately 10,000 gallons road (highway fuel) diesel $.521 above rack price on day of delivery.

 

Motion by Alderman Madere, seconded by Alderman Meadows for the Clerk to review prior year bids to make be sure the amount above rack price is within reason then accept the fuel bid from Carroll Oil, Inc.

 

Yeas:  Alderman Meadows, Madere, Magee, McDaniel

Nays:  None

Absent:  Alderman Condrey

 

Motion carried.

 

Motion by Alderman Madere, seconded by Alderman Meadows to accept the bid from Womack & Sons $895,652.82 – Sewer Treatment Facility Grant contingent on State of Louisiana approval.

 

Yeas:  Alderman Meadows,  Madere, Magee, McDaniel

Nays:  None

Absent:  Alderman Condrey

 

Motion carried.

 

Motion by Alderman Meadows, seconded by Alderman Madere to accept $10,000 donation to the Lake Providence Cemetery from Henry W. Bethard, III.

 

Yeas:  Alderman Meadows,  Madere, Magee, McDaniel

Nays:  None

Absent:  Alderman Condrey

 

Motion carried.

 

Motion by Alderman Magee, seconded by Alderman Madere to table Chief of Police Threat’s request for increase in salary.

 

Yeas:  Alderman Meadows,  Madere, Magee, McDaniel

Nays:  None

Absent:  Alderman Condrey

 

Motion carried.

 

Mayor Robert N. Amacker, Jr. read the following final remarks:

I would like to wish the next administration all the best and offer my help if they want it. If they don’t I will understand. I have lived in lake Providence all of my life and will probably die here, so I want nothing but the best for the town. I will leave City Hall with no malice in my heart, and would like to thank the people of Lake Providence for allowing me to serve them the last eight years as their mayor.

Since I took office in 2011, we have struggled with the town’s finances having to pick and choose which bills to pay so we would have enough left to make the next payroll. We started with no money, lots of past due and unpaid bills, and we were on COD with most of our vendors. When we leave here on December 31st, there will be no past due bills, we are not on COD with any of our vendors, and there should be enough money to make that first payroll, which is almost a miracle considering where we started.

But as you all know, the town is on an unsustainable path incurring losses of $350,000 per year from the police department, and $50,000 per year from the community center. We transferred over $400,000 from the utility fund last fiscal year to cover those losses, which is higher than any other transfer that I remember. I would urge the board to take action before it is too late. If something is not done, and this trend continues or gets worse, the town could end up in receivership by the Legislative Auditor. I know no one wants that.

Again I would like to thank the People of Lake Providence for allowing me to serve; I would like to thank Lee Ann Clement for all of her hard work. She always had the Town of Lake Providence in her heart. The staff that we have in city hall at this time is the best group we have ever had. I would like to thank each one of them for their loyalty and hard work. I would also like to thank all of the aldermen for their input and advice. I am leaving city hall with nothing but good feelings toward each one of you and I wish you all the best.

I will see you all around town and I am here to help if you want. Thank You!

 

Motion by Alderman Meadows, seconded by Alderwoman Madere to adjourn.

 

Yeas:  Alderman Meadows,  Madere, Magee, McDaniel

Nays:  None

Absent:  Alderman Condrey

 

Motion carried.

 

 

 

____________________________________               _____________________________________

Robert N. Amacker, Jr., Mayor                                        Lee Ann W. Clement, Certified Municipal Clerk